Privacy Policy
Effective Date: July 8, 2026
Phos, LLC, doing business as PHOS Events (“PHOS,” “we,” “us,” or “our”), respects your privacy. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit our website, submit an inquiry, apply for employment, communicate with us, or otherwise interact with PHOS Events.
1. Information We Collect
We may collect the following categories of information.
Information You Provide to Us
When you submit a form, contact us, request information, apply for employment, or otherwise communicate with us, we may collect information such as:
Your name
Email address
Phone number
Event date, event location, venue, planner, and other event details
Information about the services you are interested in
Budget or project-related information
Messages, questions, and other information you choose to provide
Employment application information, such as work history, availability, qualifications, references, résumé, or uploaded documents
Please do not submit sensitive personal information through our website unless it is specifically requested and necessary for the purpose of your communication.
Information Collected Automatically
When you visit our website, we and our website service providers may automatically collect certain technical and usage information, including:
Internet Protocol address
Browser, network, and device information
Referring website or page
Pages viewed on our website
Links or buttons clicked
Dates and times of website activity
Cookie identifiers and similar technology information
Some of this information is collected through cookies and similar technologies as explained below.
Information Received From Other Sources
We may receive information about potential clients, events, vendors, or applicants from planners, venues, referral partners, professional contacts, social media platforms, or other individuals who believe you may be interested in our services or employment opportunities.
2. How We Use Information
We may use the information we collect to:
Respond to inquiries and communicate with you
Evaluate event needs and prepare proposals or service recommendations
Provide and coordinate lighting, installation, and related event services
Manage client, planner, venue, and vendor relationships
Process employment applications and communicate with applicants
Operate, maintain, secure, and improve our website
Understand website traffic and usage
Maintain business, accounting, tax, insurance, and legal records
Prevent fraud, misuse, security incidents, or unlawful activity
Enforce our agreements and protect our legal rights
Comply with applicable legal and regulatory obligations
We may also use contact information to follow up regarding an inquiry or existing business relationship. Where required, we will obtain permission before sending promotional marketing communications.
3. Cookies and Similar Technologies
Our website uses cookies and similar technologies. Cookies are small files or pieces of data stored on a visitor’s device.
Necessary cookies may be used to securely operate and deliver the website. These cookies are required for core website functions and cannot always be disabled.
With your permission, we may also use analytics, performance, or customization cookies to understand website traffic and improve the visitor experience. Non-essential cookies are restricted until you make a selection through our cookie banner.
You can accept, decline, or manage non-essential cookies when the cookie banner appears. You can also change your selection at any time by selecting Cookie Preferences in the website footer.
Disabling non-essential cookies may affect certain optional website features but should not prevent you from accessing the main content of the website.
4. Website Hosting and Service Providers
Our website is hosted by Squarespace. Squarespace may process technical and usage information as necessary to provide, secure, and improve its website platform and related services.
We may also use third-party service providers to operate our business and process information on our behalf. These providers may include:
Website hosting and analytics providers
Email and cloud-storage providers
Customer relationship and project-management platforms
Proposal, contract, invoicing, and payment platforms
Employment application and recruiting platforms
Information technology and website-support providers
Our service providers may include Squarespace, Google Workspace, ClickUp, Rentopian, and other vendors that assist us with operating our website and business.
These providers are authorized to process information only as reasonably necessary to provide their services to us, subject to their agreements and privacy practices.
5. When We Disclose Information
We may disclose information in the following circumstances:
Service Providers
We may disclose information to vendors and contractors that perform services on our behalf, such as website hosting, email, data storage, project management, payment processing, technology support, and business administration.
Event and Business Partners
When reasonably necessary to respond to an inquiry or provide services, we may disclose relevant project information to planners, venues, florists, production partners, rental companies, subcontractors, or other event professionals involved with the project.
Legal and Safety Reasons
We may disclose information when we reasonably believe disclosure is required to:
Comply with a law, regulation, subpoena, court order, or legal process
Respond to a lawful governmental request
Protect the rights, safety, property, or security of PHOS, our clients, website visitors, or others
Investigate fraud, misuse, security concerns, or unlawful conduct
Business Transactions
Information may be transferred as part of a merger, acquisition, sale, financing, reorganization, or transfer of all or part of our business or assets.
6. Sale and Use of Personal Information
PHOS does not sell personal information for monetary consideration.
We do not use information submitted through our contact or employment forms for unrelated third-party direct marketing.
If our data practices change in a way that is considered a sale, sharing, or targeted advertising under applicable law, we will update this Privacy Policy and provide any legally required notice or opt-out method.
7. Data Retention
We retain personal information for only as long as reasonably necessary for the purposes described in this Privacy Policy, including to:
Respond to and maintain records of inquiries
Provide services and manage client relationships
Evaluate employment applications
Maintain accounting, tax, insurance, contract, and business records
Resolve disputes and enforce agreements
Comply with applicable law
Retention periods may differ depending on the type of information, the nature of our relationship with you, and applicable legal requirements.
8. Your Privacy Rights and Choices
Depending on where you live and subject to applicable legal exceptions, you may have the right to request that we:
Confirm whether we process your personal information
Provide access to certain personal information
Correct inaccurate personal information
Delete certain personal information
Provide a copy of certain personal information
Restrict or object to certain processing
Withdraw consent where processing is based on consent
Opt out of certain sales, sharing, profiling, or targeted advertising
To submit a privacy request, contact us at marketing@phosevents.com with the subject line Privacy Request.
Please describe your request and provide enough information for us to reasonably identify the information involved. We may need to verify your identity before completing a request. We may also deny or limit a request when permitted or required by law.
You may change your non-essential cookie choices at any time using the Cookie Preferences link in the website footer.
You may opt out of promotional email communications by using the unsubscribe instructions included in the message or by contacting us.
9. Do Not Track Signals
Some web browsers offer a “Do Not Track” setting. Because there is not currently a uniform industry standard for responding to these signals, our website may not automatically respond to all Do Not Track signals.
You can control non-essential website cookies through the cookie banner and the Cookie Preferences link in the website footer.
10. Data Security
We use reasonable administrative, technical, and organizational safeguards designed to protect the information under our control.
However, no website, electronic transmission, or storage system can be guaranteed to be completely secure. You should use care when transmitting information online.
11. Children’s Privacy
Our website and services are intended for adults seeking event services, professional partnerships, or employment opportunities. They are not directed to children under the age of 13.
We do not knowingly collect personal information directly from children under 13 through this website. If you believe a child has provided personal information to us, please contact us so we can review and, when appropriate, delete it.
12. Third-Party Websites and Social Media
Our website may contain links to websites, social media platforms, or services operated by third parties, including Instagram, Pinterest, venues, vendors, and other event professionals.
We are not responsible for the privacy or security practices of third-party websites. Your interactions with those services are governed by their own privacy policies and terms.
13. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our services, website, technology, business practices, or legal obligations.
When we make changes, we will revise the Effective Date at the top of this page. We encourage visitors to review this Privacy Policy periodically.
14. Contact Us
For questions about this Privacy Policy or our privacy practices, contact:
Phos, LLC d/b/a PHOS Events
Email: info@phosevents.com
Phone: (612) 730-5690